3 Tips for preventing data loss in 2023

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Data loss can be a nightmare for businesses, especially small- and medium-sized businesses that may lack the necessary resources and expertise to deal with it. Whether caused by human error, hardware failures, cyberattacks, or natural disasters, data loss can lead to significant financial and operational setbacks. The good news is that you can greatly reduce the risk of data loss and safeguard your business’s critical information by following these three tips: 

Read also: 6 Business data loss stories

1. Regularly back up company data

Regularly backing up your data ensures that even if the original copies are compromised, you can quickly restore the information. Here are some data backup best practices to adopt:

  • Use an automated backup solution: Employ reliable backup software that automatically backs up your data at regular intervals. This eliminates the risk of forgetting to back up critical information.
  • Store backups off site or in the cloud: Keep backup copies of your data in a secure, off-site location or in cloud storage. This protects your data from physical damage, theft, or natural disasters that might affect your primary storage location.
  • Test your backups: Verify the integrity of your backups regularly by restoring a sample of data. This step ensures that your backups are working as intended and the data can be easily restored when needed.

2. Implement strong security measures

A cyberattack can cause your company to lose data, but you can minimize this risk by taking these steps:

  • Conduct regular network security audits: This lets you identify vulnerabilities and weaknesses in your IT network so you can take the necessary actions to address them.
  • Implement firewalls: Firewalls allow or block incoming and outgoing network traffic based on predefined rules, helping prevent unauthorized access and block malicious software from infiltrating your network.
  • Install reputable anti-malware software: This software detects, prevents, and blocks known malicious software. 
  • Keep your operating systems, applications, and firmware up to date: Software updates often include critical patches that address security weaknesses and ensure your systems have the latest protective measures in place. 
  • Implement access controls. Assign unique user accounts to each employee and provide them access only to the resources they need to do their job. Moreover, you should enforce strong passwords and enable multifactor authentication.
  • Deploy data loss prevention (DLP) tools: DLP solutions monitor data movement across networks, endpoints, and storage devices, using advanced detection techniques to identify sensitive data and enforce security policies. This helps prevent sensitive data from being inappropriately transmitted or copied onto removable media.
  • Choose a reputable cloud service provider: If your company uses cloud services, make sure to work with a provider that has robust security measures and complies with relevant data protection regulations.

3. Conduct employee security awareness training

Educating employees on data security best practices helps protect your organization’s data from unauthorized access, theft, and misuse. Make sure to cover the following topics in your company’s employee security awareness training:

  • Password hygiene: Teach employees how to create strong passwords and why they should avoid poor password practices, such as writing down passwords on paper, reusing passwords across multiple accounts, and sharing passwords with other people.
  • Data handling and storage guidelines: Employees must be trained in proper data handling procedures, including secure file sharing, safe email practices, and the appropriate storage of sensitive information.
  • Phishing: Make sure your employees know how to identify, avoid, and properly respond to phishing scams.

By leveraging SpectrumWise’s business continuity planning service, you can safeguard your business from data loss. Our IT experts will evaluate your operations to identify vulnerabilities and provide a customized plan to restore normal business operations in the event of a disaster. Get started by scheduling a consultation with us.


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